AgShow
Help
Overview
The purpose of AgShow is to facilitate the administration of running a country show. In particular the creation, printing and distribution of a show schedule, the recording of entries and results and the distribution of prize money. Additionally, as trade stalls are a feature at almost every country show, AgShow incorporates into its database the facility for the recording of stall site and hire data. Also, the introduction of GST has not made the task of a show secretary any easier. See AgShow and GST for more information of how AgShow can help with GST responsibilities. The AgShow application comprises of three program files:
  1. The first is the installation and setup program.
  2. The second is the main AgShow program that contains the data entry screens and reports for the general administration.
  3. The third program, AgShow Utilities, contains end-of-year backup, data repair and compression utilities.
  4. This AgShow Help file is a fourth important file containing details on all of AgShow's features including an outline of activities a show secretary may perform, plus many hints on the usage of the program.

See the 'Overview Activities' for a full list of all activities and reports that AgShow can help with.

Short Summary for the General Use of AgShow:

The data for your show is kept in a single '.sho' show data file for each year. Within this file are the schedule, stewards, entrants, entries, results, sponsorships, trade stall sites and assignments etc.
A brief summary of the main activities when using AgShow:
  1. 'Roll-Over Files for New Year' from within AgShow Utilities is the first activity, where your previous year's data file is copied to a new '.sho' data file with all entries deleted, stall sites unassigned etc. Hence, your new '.sho' data file still contains the schedule and all contact personal details so is almost immediately ready for the next show.
    Note that in the first year of use, instead of a rollover, the Schedule details are required to be entered, by section, subsection and class at a time. Fortunately, this long, arduous task only needs to be performed once.
  2. Edit the schedule for the next year's show using the Define Schedule screen.
  3. Print the Schedule as a Word '.rtf' document so that the details can easily be copy/pasted into your Schedule Booklet.
  4. Enter your show competition entries as they arrive from within the Enter a Show Entry screen.
    Record the Entry Payments then send the entrants a Confirmation of Entry that lists all of their entries and payments.
  5. Print Stewards Class Sheets containing all entries for each class that can be distributed to your stewards/judges.
    Once all of the entries are in, larger shows can even print out an Entry Catalogue for distribution at judging time. (The Entry Catalogue can even contain pictures of the exhibits or animals!)
  6. Enter the Results into AgShow.
    Now the Results By Entrant report details prizes for each entrant.
    And, the Results By Class report can be printed to a file for the local newspaper.
    Aggregate results are easily obtained with the Aggregate Results report.
    Even Mark Prizes as Collected which can be indicated within the above reports and helps with the tracking of prize collection.
Additionally, AgShow has facilities for Stewards, Sponsorships, Memberships, Trade Stall sites, plus Special Requests provide the flexibility to include any extra items that you wish to create.
See the 'Overview Activities' for a full list of all activities and reports that AgShow can help with.

Schedule Preparation:

AgShow's schedule is based on a three tier hierarchy:

See the Overview of Schedule and Entry Activities for an outline of the activities AgShow can perform to help administer a typical show.

Trade Stall Sites:

Another feature of a typical show are the many trade stall sites setup for selling showbags and for local businesses to display and sell their produce. The hiring, allocation and collection of fees for these sites is another administrative task for the show secretary. Incorporated into AgShow is a Trade Stall Management Module. Once each site is defined they can easily be allocated to vendors and invoices can be printed for each stallholder.

Maximising your Income:

Income is an important accountability of a Show Society. AgShow's Membership, Sponsorship and Trade Stall modules help to manage data that the Society relies so much on for the income stream. Renewal Notices and Invoices can be printed from AgShow to ensure a higher percentage of renewal rates and payments.

The First Year is the Hardest:

A beauty of using a program like AgShow is much of the information from one year is remembered for the following years, thus saving in retyping standard data such as the schedule, stall sites, stewards, sponsors and even an entrantís name and address. See Setting Up for a New Year for information on setting up one year's data file for the next year.